News!! How To Supersede A File Inwards Google Crusade Amongst A Novel Version

This article is virtually how to update a file that yous convey loaded to Google drive. It exclusively applies to files that convey non been converted to Google Docs format - for example, PDF, Word, Excel etc files.

New versions vs novel files inwards Google Docs

On a distich of my blogs, I furnish files that people tin dismiss download in addition to purpose themselves.

When yous portion a file inwards this way, in that location are iii primary issues to consider:

• Where to set the file
• How people volition uncovering it
• What format to use.

Today, Google Drive is the most obvious file hosting selection for people using Blogger. (A file host is somewhere that yous tin dismiss set files which Blogger cannot upload - encounter File Hosting options for Blogger for to a greater extent than details in addition to other alternatives.)

I idea a lot virtually the best format to purpose for these files: if I convert them to Google Drive (AKA Docs) format, they won't count against my file-storage quota, in addition to everyone has access to Google Drive/Docs.  But non everyone has a Google account, or access to Docs at the fourth dimension when they desire to operate on the file. And closed to people mightiness fighting amongst using Word tables in addition to formatting. So inwards the end, I decided to stick amongst MS Word in addition to PDF formatted versions, for forthwith at least.

Table Quiz Answer Sheets") introducing the template, in addition to set a link to each files inwards it (eg similar the painting demo on the correct for the PDF version - for information virtually how I did this encounter "Putting text in addition to pictures side past times side" ).

However I know that closed to people direct to banking concern complaint / bookmark / portion / etc the location of the file, rather than the weblog post. This is fine past times me: the indicate of my weblog is to furnish tools, templates in addition to advice. I ENsure that in that location is branding in addition to a link to my weblog on the downloaded files, therefore everyone who sees the printed version knows virtually my blog.   But I'm non fussed if closed to repeat-business goes straight to the files - I intend they'll come upwards dorsum back to my site when they require advice or a unlike template.

But what happens if I desire to modify the file, for instance to cook a typo that was missed originally, or to add together a novel feature?

If I but upload a novel Word or PDF file to Google Docs in addition to then the links to this file volition endure unlike - fifty-fifty if it has the same lift equally a previously uploaded file.   People who instruct straight to the master copy file file volition instruct the erstwhile (wrong) version - or fifty-fifty worse, I'll delete it in addition to they volition convey a broken link.

However I've flora that if I purpose Google Drive's tools for loading a novel version of the file, in addition to then people amongst the link volition ever instruct straight to the latest version - in addition to I tin dismiss direct whether to choke along the older versions within Drive, or to delete them.

How to charge a novel version of a file to Google Drive

Log in to Google account that owns the document.


Navigate to the folder that the file is in.


Tick the document that yous desire to supplant or update


Select More, from the navigation options bar inwards a higher house the listing of documents


Go to Manage Revisions

Upload your updated version, using the Upload New Revision link:

If yous want, delete the older non-current one using the "x" checkmark to the correct manus side of the screen.

Job done:  anyone who goes to the existing file link volition forthwith instruct your most-recently-uploaded version of the document.

Troubleshooting

If in that location is no "Manage Revisions" option, in addition to then most in all probability the file is inwards native Google Docs format rather than closed to other similar Microsoft Word or PDF.   In this case, yous require to edit it on-line.  Unfortunately I haven't flora a agency to temporarily move out the old, unedited, version available to whatever ane who looks at the file earlier yous convey finished opening it.   This could endure especially annoying if yous desire to build a lot of changes -  in this case, it may endure best to convert the file dorsum to a downloadable format (Word, etc) in addition to operate on it locally earlier re-uploading in addition to and then copy-and-pasting te novel contents dorsum to your master copy file.

Can this endure done amongst the Drive desktop software?

The brusk response is: I don't know.

 I convey multiple Google accounts, for unlike blogs, therefore I've decided that it's safest to ever purpose the web-browser based tools to deal files inwards Drive, rather than endeavour to operate amongst unlike accounts on unlike areas of my local file store.

If yous exercise know, delight move out a comment below.

Other options?

I'm sure enough that in that location are othr tools inwards which it's easier to supplant an existing verison of a file amongst a novel ane without changing the link to the file.    The next notes hash out the ones I've tried therefore far.

Google Sites

Originally I used "filing cabinet" pages inwards Google Sites to shop the files which I build available. This has a distich of advantages:

If yous upload a novel file amongst the same name, then

• The link does non change
• The sharable link includes the master copy file-name, which makes it easier for me to endure sure enough that I'm putting the correct link into my weblog posts.

However, Sites isn't Google's preferred agency of managing documents forthwith in addition to I convey a nasty feeling that ane twenty-four hr menstruum it may instruct the same agency equally Google Pages, Reader, Picnik, etc.  So I decided a piece agone to halt using Sites for this.

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Related Articles:

File Hosting - places to shop files that yous purpose inwards your blog

Understandiing Google Accounts

Showing things side-by-side inwards Blogger

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